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How do I
book a party?
You may fill
out the request form on the Contact Page and we
will call you back to discuss the details. You may
also call us at 830-377-1139. A $100
non-refundable deposit will be required at time of
booking to hold your party date. We accept cash,
checks or money orders for the initial payment
payable to Trudy Scott. This deposit will go
towards the cost of your party which will be paid
completely when we arrive the day of the party by
cash or money order.
What if I
need to cancel or postpone my party?
If you have to postpone, we will work with you
to reschedule your party to another day that will
work but you must cancel before 1 week prior to
the party. You will be responsible to pay for an
items bought for the party that are perishable and
will have to be rebought for the next party. The $100.00 deposit is non-refundable, but
it can be applied towards the cost of another
party if held within 90 days of the original party
date. If you choose to cancel our services for ANY
reason, your deposit will not be refunded. As the host(ess, you will need to notify your guests as
to the cancellation. If it is necessary to resend
invitations there will be a charge of $1.50-$2.50 per
invitation.
What if there is bad
weather or illness?
In case of
bad weather or illness
Royal Tea Princess
Parties
reserves
the right to reschedule your party. If the
guest of honor becomes ill we will gladly work
with you to choose an alternative date for your
party (based on availability). See above for more
information.
When do you need the final
RSVP count?
We will need your final RSVP’s no later than 5
days prior to the party. You may email it to us or
we will call you. With this total we will
determine your remaining balance. The number you
give us is what we will use to prepare for the
party. Royal Tea Princess Parties will then
determine the appropriate quantities of costumes,
favors, and the advance cost of preparing for your
party.
What is the minimum attendance?
Parties may be scheduled for eight or more
children. If less than eight attend your party,
you will still be charged for your eight children.
What should the children wear?
The children do not get undressed if they so
wish. Our costumes can be worn over a leotard or
bathing suit. Therefore, we kindly request that
your guests know they can wear either a leotard or
bathing suit. We can remind your guests of this in
your custom invitations. If you have boys
attending your party they may wear a plain white
shirt.
What should be done for a child that has food
allergies?
It will be your responsibility to check for food
allergies and to inform us of any concerns. If a
guest should have severe allergies that we are
unable to accommodate then either you or the
child’s parent should provide alternate
refreshments for that child.
What happens if guests arrive late?
We have a pre-determined schedule so we are
unable to wait for guests that arrive late. They
may join the party at whatever point it has
progressed to when arriving.
Are parents invited to stay for the party?
This is a high energy party with make-up,
dress-up, photo taking, eating, and lots of
movement. We request that adults wait in area that
is non-interfering for the party. Keeping the
noise level down is also important so the party
guests can hear and follow directions of the Party
Director.
Can Siblings of the guest stay?
Siblings, who are not guests to the birthday
child, are allowed to stay as long as they are
supervised & stay in another room from the party.
We provide many accessories that contain small
parts at many of our parties and they may not be
appropriate for very young children. The package
that you have paid for only includes entertainment
and refreshments for the birthday child and their
guests. Unfortunately, we will not be able to
accommodate unexpected guests or siblings of
guests, as we prepare our parties based on the
final head count given to us prior to the party.
What if we want to open gifts?
That is fine. We request that you set up an area
in another room to open gifts. Once the our hosted
party has ended and we are cleaning up you then
can have gift opening. You will need to give extra
time on your invitation to allow for this.
Parking for the Party Director
Please leave some space for us to park near an
entrance where we will not be blocked in. We would
appreciate easy access, as we have a lot of heavy
items to carry into your party.
Travel Charges
Travel fees apply outside a 20 mile radius.
Your Obligation
Customer agrees to provide a standard 20 amp
electrical outlet for music, tables and chairs for
the guests, use of kitchen facilities and space
for costume changes and Coronation Ceremony. Also,
to provide a smoke-free environment, gathering
place for adults and to remain with/near the party
at all times.
Can the parent serve food to the children?
Yes, you can however, please consider that
accidents happen and some food/beverages are very
difficult to remove from our dress up attire. If
there is a concern, food can be served after the
children take off their costumes.
Photos
With permission, Royal Tea Princess Parties may
use pictures from our parties for promotional
purposes on our website/advertising. We will have
you sign a photo release.
Additional Policies
Customer agrees to hold and keep harmless Royal
Tea Princess Parties/Ladybug Friends, its agents
and employees from any and all property damages
and/or bodily injury damage caused by the
customer’s guests, or other persons attending
party. Customer agrees to not hold Royal Tea
Princess Parties/Ladybug Friends responsible for
inclement weather or other acts of God that may
cause the cancellation of the party. Should
something of this nature cause the cancellation of
the party, Royal Tea Princess Parties/Ladybug
Friends shall apply any remaining monies due to
another party date and location that is mutually
agreeable to both parties. In the event of damage
or loss of Royal Tea Princess Parties’ inventory
and or damage or loss at the Party’s location, the
financial responsibility lies entirely with the
contracted client. You, as the Client, also assume
all liability and responsibility for allergic
reactions or any other medical reaction stemming
from the menu, wearing of costumes or any activity
taken place before, during or after the party.
Prices subject to change without notice. An
additional 18% gratuity is greatly appreciated
with party packages.
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